Schedule a meeting

The M shortcut is Command Inbox's signature workflow. It converts a scheduling email into a Google Calendar event plus a confirmation reply draft.

When to use M

• Thread is in the Schedule lane (or any email discussing meeting times)
• You want to propose a concrete slot and send an invite
• You need to reschedule an existing linked meeting (press M again on the same thread)

Step-by-step

1. Select a thread

Use J / K or click a thread with scheduling content.

2. Press M

The availability panel opens. AI has already extracted:

• Attendees from the thread (To/Cc/from addresses)
• Proposed times mentioned in the email body
• Duration (default 30 minutes if not specified)

3. Review your calendar

The week-strip calendar highlights busy vs free time. Suggested slots from the email are marked when parseable.

4. Pick a slot

Click an available time slot. Duration can be adjusted (15–240 minutes).

5. Confirm

On confirm:

1. Google Calendar event is created (with Google Meet link when available)
2. thread_meetings links the thread to the event
3. AI generates a confirmation reply draft in the composer
4. Thread classification may update

Press Mod+Enter to send the confirmation, or edit first.

Reschedule

If the thread already has a linked meeting:

• M opens reschedule mode instead of create
• Pick a new slot → existing event updates
• New confirmation draft is generated

Attempting to create a duplicate meeting returns a 409 error — use reschedule instead.

Cancel a meeting

Open the command palette (Mod+K) and choose Cancel linked meeting. This deletes the Google Calendar event and clears the thread link.

What the AI reads

Scheduling intent is stored on the classification row:

{
  "proposedTimes": ["2026-06-20T14:00:00.000Z"],
  "attendees": ["guest@example.com"],
  "duration": 30,
  "confidence": 0.85
}

If no attendees are found, the API returns 400 — No attendees found for this thread.

Draft fallback

If AI quota is exhausted, confirmation drafts fall back to a template rather than failing silently. The meeting still creates; only draft quality degrades.

API reference

See API routes for request/response bodies.

Related

• Triage lanes — Schedule lane
• Agent chat — natural-language alternative